Online Extraordinary General Meeting a Success!

The Valley Royals Online EGM Zoom Webinar was a success!

Many thanks to the 29 families who registered to vote and participated in the Valley Royals Annual General Meeting which was held as an Extraordinary General Meeting Online.

102 Individuals were represented in the attendance for the meeting.

Votes were cast using polls taken in the meeting and all motions on the Agenda were carried.

Due to technical difficulties, the PowerPoint for the President’s Report could not be seen so the slides are posted here…

 

 

Register for Valley Royals EGM

All Valley Royals Members are invited to the Club’s EGM  Friday, April 3rd, 2020 presented live Online from 7-9 PM as a ZOOM Webinar

Participation in the EGM will have a direct impact on the grant application which helps to fund the club.
 
REGISTRATION IS REQUIRED.
All member households will receive an email from Christa giving instructions on how to Register for the meeting ahead of time which includes signing up for the free version of ZOOM. The ZOOM app works on computers as well as smartphones. 
 
Registering right away is recommended so that you have time to ask for help, if needed. We’d like everyone Online and ready to go when the meeting starts at 7:00 PM this Friday night.
 
During the registration process, make sure that you:
  • Use the email address which you normally use to communicate with Christa
  • Fully answer the registration question which asks you to list the names of the members of your household

The webinar format will allow for the club leadership to present using audio and video which can be seen by the club membership. Members can ask questions using the chat and live polls will be taken of the membership to get voting results in the meeting.

There are three positions being voted on for the Valley Royals Board of Directors at the EGM. All three people currently serving in those positions have agreed to let their names stand for election to a two-year term. If you are interested in serving on the board, please consider offering to serve as a sub-committee member this year by contacting Christa at [email protected] (Let Christa know if you have skills in equipment maintenance, website maintenance, bookkeeping, finances, fundraising or other skills that would help the club)

Thanks for your patience, positive attitude and encouragement as we learn new ways to communicate during this challenging time. 

This online EGM replaces the physical AGM of the Valley Royals membership scheduled for Friday, April 3rd, 2020.

 

Valley Royals Club Update

PLEASE CONTINUE TO CHECK THIS HOMEPAGE FOR POSTS OF THE MOST RECENT VALLEY ROYALS INFORMATION. Below is a list of updates and an important letter from Head Coach Trevor Wight.

 

  • The Club’s Annual General Meeting is proceeding as scheduled for 7-9 PM on Friday, April 3rd  but, for public safety, will be convened as an Extraordinary General Meeting in an Electronic Format. Maximum participation in this EGM is essential for the club’s grant application for funding.  More updates about the EGM will be posted soon
  • The Athletic Awards Banquet is postponed until further notice
  • The Coach/Athlete/Parent Meeting and Shed Clean Up at Rotary is postponed until further notice
  • Junior Development Group is postponed. Interested athletes may reserve a spot on the JD Waitlist by Registering Online and selecting the “$20-One Week Trial” option. Cost: $20 (which can be applied to a JD membership package if the season proceeds or be reimbursed if the JDs are unable to train this season)
  • Track Rascals (Two days a week for 8 weeks in May & June) is still to be determined. To reserve a spot on the Track Rascals Waitlist email the club administrator, Christa, at [email protected]
  • Athletes Age 14 and Up, that are currently registered and training with the Royals, will continue to train using electronic communication with their coach. Watch for an email from your coach to learn how your training will proceed. Athletes in this age group, who are not currently registered but are interested in training, may reserve a spot on the 14 & Up Waitlist by Registering Online and selecting the “$20-One Week Trial” option. Cost: $20 (which can be applied to a membership package if the season proceeds or be reimbursed if the the athlete is unable to train this season). Due to health concerns, high jump and pole vault are not currently available for training.

An important letter from Head Coach Trevor Wight:

Dear Royals Family,

In the wake of the evolving situation with the COVID-19 virus, the Valley Royals board of directors, with my input, has decided to suspend all formal practices for all ages and training groups until further notice.   It is our responsibility to put the health and safety of our athletes and their families ahead of all other considerations.   We are monitoring this situation closely.

In spite of this unfortunate situation, athletes in the power/speed, endurance and throws groups are encouraged to continue to train on their own.   To this end, coaches for these groups will be providing workouts and direction to their athletes through virtual means.   Athletes will be hearing from their specific coaches shortly with details on how this will work.  In certain cases, some equipment may be made available for athletes to sign out from the club.

These are difficult and uncertain times.  For now, we all need to do the best we can to make lemonade out of lemons.  I encourage everyone who is a part of the Royals family to keep fit and to keep this situation in perspective.   Anyone who’s been a track and field athlete for any length of time knows that from time to time, blips happen in one’s training, sometimes for reasons beyond our control.   This is only just another blip.  It will pass.  Until it does, do the best you can and stay safe.  

Yours in Sport,

Trevor Wight, Head Coach, Valley Royals Track and Field Club

Cancellation of the Jennifer Rogers Swan Memorial Meet

Thank you for your patience and diligence in supporting the Club under these trying circumstances. With an abundance of caution, in line with National and Provincial Health directives regarding the Covid-19 Novel Coronavirus global pandemic, the Valley Royals Track and Field Club will do its utmost to protect the health and wellness of our community. In order to do our part, the club is cancelling the 2020 Jennifer Rogers Swan Memorial track and field meet scheduled to take place April 17th & 18th at the Jane and Gerry Swan Track, Rotary Stadium, Abbotsford BC.   

Please check this Homepage for more updates about other club activities and events in the coming days. 

Sincerely, Monica Carsience – Club President, on behalf of the Valley Royals Board of Directors and Head Coach Trevor Wight

Get Ready for Track Season Kickoff Events April 3rd & 4th

Important Dates:  Please mark the following dates on your calendars:

Friday, April 3rd –  AGM The Annual General Meeting is proceeding as scheduled but, for public safety, will be convened as an Extraordinary General Meeting in an Electronic Format

POSTPONED: Athletic Awards Banquet

POSTPONED – Team Meeting / Track Shed Purge/Clean-up at the Club’s Shed, Rotary Stadium This meeting is for all coaches, athletes, parents, and board members. It’s important that we have everyone there. Head Coach, Trevor Wight, will be introducing everyone, explaining what we’re about as a club and what to expect in the spring /summer. Coach Trevor will keep the spoken part of the meeting to 20 minutes and then everyone will participate in the shed clean-up.

Power & Speed Going Outdoors Weather Permitting – Check Email for Updates

Hello Team,
 
Daylight is increasing, and it looks like some better weather is finally coming our way.   This and our shins are suffering from the hard indoor track.   So this coming week we’re going to head outside as much as we can.  
 
Monday:   Meet at the Yale /Fraser outdoor track (north-east corner nearest the dumpsters)
Wednesday:    Meet at the hill – south parking lot of McMillan Elementary
Thursday:    TO BE ANNOUNCED.   Looks at bit cooler that day.  We’ll see how the weather plays out and I will confirm via email / in person on Wednesday.    
 
Please dress warm and  in layers – no one should be in shorts, it may be sunny but it will still be cool.   
We’re going to play it by ear these next few weeks.  We want to be outside as much as we can but we may need to head back into to ARC should the weather turn ugly again.    PLEASE CHECK YOUR EMAIL REGULARLY.    
 
thanks,
Trevor

Tentative Training Schedule for Track & Field Season

Wondering what the 2020 Track & Field Training Schedule will look like? The Coaching Team have put together a tentative schedule for the Track & Field Season (which runs from the end of Spring Break until beginning of August. Within this time frame Track Rascals, for kids ages 6-8, is offered as a shorter 8-week program in May & June). Note: Saturday practices are not offered on days when the athletes are competing at a Track Meet. 

This schedule is a work-in-progress and may be subject to change. Updates will be posted on the Valley Royals Home Page and on the Practice Schedule Page. For detailed Practice Schedule information on all Royals training groups go to: https://valleyroyals.ca/practice-schedule/

For a printable PDF of the most up-to-date version of the Tentative Training Schedule click here: UPDATED 2020 SpringSummer Practice Schedule_Version 1

Register for Harry Jerome Indoor Meet

The Harry Jerome Indoor Track Meet is coming up on Saturday, February 1st. All entries are due to Christa at [email protected] by 10PM Thursday, January 23rd.

IMPORTANT: Due to the special indoor track surface at the Richmond Oval, Ceramic Spike Pins are required for this meet so be sure to let Christa know if you need a set of these when you send her your entries. At the time of registration, Christa can order you a set of either 5mm or 7mm ceramic spikes (just $7/set) which will be ready for you at the meet. Check with your coach if not sure which size of spike pin to order. Athletes also have the option to bring $7 cash to buy ceramic spike pins at the meet– being sold at racing bib pick-up area.

ALSO IMPORTANT: In order to compete, athletes must have a 2020 club membership. To Renew your membership go to: https://valleyroyals.ca/registration/

For meet info see: https://www.harryjerome.com

Welcome to the 2020 Season of the Valley Royals

It’s a brand new year filled with opportunities to grow and develop athletic skills and great friendships! Just a quick reminder that memberships for 2019 have expired and, due to insurance rules, all athletes must have a paid 2020 Club Membership to work out with a Valley Royals Practice Group. Go to https://valleyroyals.ca/membership/ to select a membership package and register online using the registration link at the top of the page. Questions? Contact club administrator, Christa McAuley at [email protected]

Invite Sponsors for 2020

Now is the perfect time to invite your friends, family, or a local business owner you know to Sponsor the Valley Royals!

Sponsorship dollars translate into 50% fundraising credits for the athlete who brings the sponsor on board. This is an amazing opportunity to kick off your 2020 season with fundraising credits already in place to cover your meet entry fees! The 2020 Sponsorship Letter and Packages are ready and athletes and their families can use this document to officially invite sponsors to support the club. A Printable PDF of the letter & chart (pictured in the image files below) is available here : 2020 Sponsorship Letter with Chart of Sponsor Packages

Sponsorship payment can be made by cheque (payable to “Valley Royals Track & Field Club”) or by E-Transfer to Debbie at [email protected] 

Sponsors can give a Vector File or good quality JPEG file of their Company Name/Logo to Monica at [email protected]